What is included in commercial office moving and relocation services?
Depending on the written scope, services may include move planning, origin and destination surveys, furniture inventory, tagging, disassembly, transport coordination, reinstallation, employee move guidance, building logistics, new furniture, old-furniture removal, punch and Day 2 support. The proposal identifies direct, partner-delivered and client-owned responsibilities.
How early should we involve COI?
Involve COI when the destination, floor plan, headcount, move date or furniture budget is being defined. Earlier involvement creates more time to compare the existing inventory with the destination, select missing furniture, reserve access and coordinate project-team handoffs. COI can also enter later for a defined furniture-move, installation or removal scope.
Can COI move furniture that was not purchased through COI?
Potentially. COI reviews the product, condition, dimensions, configuration, parts, access, destination fit and labor required before including it. Some products may not be practical or safe to disassemble, transport, reconfigure or reinstall.
Can COI provide new furniture for items we are missing?
Yes. COI can compare the approved destination plan with usable retained inventory, identify the furniture gap and continue into product, finish, budget and lead-time selection through Furniture Specification. New furniture can then be coordinated with the move and installation schedule, subject to approval and availability.
Can COI remove or dispose of old office furniture?
Yes, when included in the quote and supported by the asset type, quantity, site access, geography, schedule, local requirements and available partners. COI can first evaluate reuse, resale, donation or recycling options. When those paths are not practical, the scope may include disassembly, hauling and disposal. Electronics, records, hazardous materials and specialty equipment require separate review.
What is office furniture decommissioning?
Office furniture decommissioning is the planned inventory, disposition, disassembly, removal and closeout of furniture from a workplace being vacated, reduced, consolidated or renovated. Depending on the quote, COI may coordinate retained assets, reuse or redistribution, resale/donation/recycling evaluation, hauling, disposal and an agreed closeout record.
Can COI quote a furniture decommission without a full office move?
Potentially. COI can review qualified removal-only or site-clearance projects based on asset type, quantity, condition, access, geography, schedule, disposal requirements, partner availability and commercial fit. The quote defines the included furniture labor and any exclusions.
Can public entities purchase furniture labor through state contracts?
Yes, depending on the buyer and scope. For eligible New Hampshire public entities, COI is an awarded contractor under State Contract #8003724 for office moving, reconfiguration and installation services through September 30, 2030. For eligible Massachusetts public entities, COI is an awarded vendor on OFF52 for Category 11 furniture-project-management services and Category 12 furniture installation, repair and storage/inventory services. Contract availability, purchaser eligibility, project scope, labor requirements, pricing, quote procedures and ordering instructions must be confirmed for each project.
Will our old furniture have resale or donation value?
Not necessarily. Value and acceptance depend on manufacturer, model, age, quantity, condition, finish, completeness, market demand, timing, location and pickup economics. Do not assume recovered revenue or donation acceptance until a specific channel confirms it.
Does COI move computers, servers and phones?
COI can coordinate the furniture schedule with the client's IT/AV cutover plan. Computer, server, phone and network disconnection, transport, reconnection, data security and testing remain with the client's qualified technology providers unless a separate written scope identifies otherwise.
Can COI help communicate the move to employees?
Depending on scope, COI can help organize approved packing, labeling, seating, department and move-day instructions. Company policy, HR decisions, employee records and final communications remain with the client.
Can the move happen after hours, on a weekend or in phases?
Possibly, when building access, labor requirements, partner coverage, site conditions and schedule allow it. After-hours, weekend and phased work may change cost, storage, protection, supervision and mobilization requirements. COI confirms the plan after reviewing the actual project.
How much does a commercial office move cost?
Cost depends on the inventory, disassembly and reinstallation work, distance, access, packing, timing, phases, labor rules, storage, disposal, specialty services and new furniture. COI prepares a project-specific quote after reviewing the origin, destination, scope and available source information. A survey may be required.
Can COI support a rapidly growing or multi-location company?
COI can help connect current furniture, planned headcount, Day 1 needs, later purchase phases and repeatable standards. Qualified multi-location projects can be supported through manufacturer, freight, delivery, installation and move partners, subject to scope, local labor rules, site conditions, schedule and partner availability.
Where does COI support office moves?
COI is based in Londonderry, New Hampshire and focuses on office projects across New Hampshire and Greater Boston / Massachusetts. Qualified New England and multi-location moves can be reviewed based on scope, geography, partner coverage, local labor, site requirements, schedule and economics.
