Office Fit-Out Services

Office Fit-Out Services From Furniture Planning Through Installation

COI manages the furniture workstream of an office fit-out: layouts, budgets, product specification, procurement, delivery, installation, moves and Day 2 support. We coordinate the package with your architect, general contractor, landlord, IT/AV team, building requirements and occupancy schedule.

Based in Londonderry, New Hampshire. Serving New Hampshire, Greater Boston, Massachusetts, New England and qualified multi-location projects.

Start an Office Fit-Out Share a Floor Plan

One accountable partner for the furniture scope. Clear handoffs to the rest of the project team.

Office fit-out planning with furniture layouts, product specifications and finish samples
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The furniture workstream

Plan + Budget

Specify + Procure

Deliver + Install

Move + Support

Clear scope before the order

One Partner for the Furniture Scope. Clear Handoffs to the Rest of the Project.

The word turnkey is useful only when the responsibility is clear. COI leads the furniture package, coordinates its project interfaces and documents what remains with other authorized or licensed parties.

COI Leads

  • Furniture discovery and programming
  • Conceptual layouts and room typicals
  • Furniture standards and specifications
  • Itemized budgets, alternates and value engineering
  • Procurement and order management
  • Delivery, installation, punch and Day 2 support

COI Coordinates

  • Approved architectural plans and test fits
  • Construction milestones and area releases
  • Power, data, IT and AV requirements supplied by those teams
  • Building access, loading, elevators, insurance and work hours
  • Employee move, IT cutover and occupancy sequence
  • Existing-furniture and decommissioning interfaces

Other Project Parties Lead

  • Architectural and engineering services
  • Stamped, permit and construction drawings
  • Code, egress, accessibility and life-safety determinations
  • General contracting and regulated trade work
  • Permits, inspections and certificate of occupancy
  • IT, AV, security and low-voltage installation unless separately scoped

The proposal identifies the exact inclusions, exclusions, responsible parties and required inputs for the project.

See the Office Fit-Out Responsibility Matrix →
Project fit

Support for the Project You Are Actually Running

The right furniture plan changes when the lease, headcount, existing inventory, construction schedule or occupancy strategy changes. Start with the project trigger.

New Office + Tenant Improvement

Turn a test fit, floor plan or tenant-improvement program into a coordinated furniture budget, workplace plan, product package and installation schedule.

Plan a New Office →

Expansion + New Floor

Extend existing standards or create new ones for additional workstations, offices, meeting rooms and shared spaces without losing product or finish control.

Plan an Expansion →

Occupied Renovation

Sequence new furniture, reconfiguration, temporary moves and area-by-area installation around occupied conditions and construction releases.

Plan a Phased Refresh →

Relocation + Consolidation

Coordinate the new package with existing inventory, disassembly, transport, reinstallation, IT cutover, decommissioning and the Day 1 occupancy plan.

Plan an Office Move →

Multi-Location Standards

Create repeatable furniture, finish and room standards with approved alternates and coordinated local delivery or installation support for qualified projects.

Build a Furniture Standard →
Starting point + output

Bring What You Have. Leave With a Controlled Furniture Scope.

COI can start with a complete architectural set, a test fit, a room list, an existing standard, an inventory, or simply the office problem and target date. The first task is to separate known information from assumptions and missing project-team inputs.

Useful starting inputs

  • ›Floor plan, test fit or room dimensions
  • ›Headcount, departments and peak-day assumptions
  • ›Room list and work requirements
  • ›Target installation, move or occupancy date
  • ›Preliminary furniture budget or allowance
  • ›Existing furniture inventory or photos
  • ›Current product and finish standards
  • ›Landlord, building, IT/AV and project-team requirements

Typical COI deliverables

  • ›Documented furniture brief, assumptions and scope
  • ›Conceptual furniture layouts and room typicals
  • ›Product, finish and accessory specifications
  • ›Itemized budget with alternates
  • ›Preliminary and final bills of material
  • ›Order tracking and project coordination information
  • ›Delivery, installation and area-placement plan
  • ›Punch, warranty and Day 2 information where applicable

Final deliverables depend on the written COI proposal. COI's furniture plans and visualizations do not replace architectural, engineering, code, permit or construction documents.

Share Your Starting Point →
From plan to Day 2

One Furniture Workstream From Scope to Support

COI can enter while the lease, test fit, budget or project team is still being defined, or later when the immediate need is specification, procurement, installation or relocation. Earlier involvement creates more time to coordinate decisions before they become field changes.

01

Discover + Scope

Document the project trigger, people, spaces, date, budget status, existing furniture, stakeholders and known constraints.

02

Plan + Budget

Translate the approved plan and workplace requirements into furniture layouts, room types, preliminary bills of material, allowances and alternates.

03

Specify + Approve

Confirm exact products, dimensions, finishes, power interfaces, samples, maintenance needs, documentation, warranties and configured lead times.

04

Procure + Coordinate

Release approved orders, track acknowledgements and align freight, receiving, building requirements, site readiness and installation sequencing.

05

Deliver + Install

Receive, inspect, assemble and place furniture by the approved plan while tracking progress, shortages, damage and field questions.

06

Punch + Support

Close punch items, coordinate applicable warranty claims and establish the process for additions, moves, reorders, reuse and Day 2 service.

DiscoverPlanApproveProcureInstallSupport
One coordinated package

Furniture for the Work Happening Across the Office

A fit-out is not a desk count. COI uses an open-line portfolio to select products for the application, approved plan, technology, maintenance, budget, finish direction and future change.

Workstations + Private Offices

Assigned, shared and touchdown settings; task seating; storage; monitor support; power and cable management; guest seating; and future reconfiguration.

Meeting + Training

Conference, boardroom, huddle and training furniture coordinated with capacity, power, cable paths, camera sightlines, accessible participation and room reset.

Reception + Social Spaces

Welcome, waiting, cafe, lounge and hospitality settings planned around use, durability, maintenance, queuing, power and brand expression.

Privacy + Space Division

Screens, acoustic products, focus settings, pods, phone rooms and demountable walls reviewed around the actual privacy need and project interfaces.

Storage + Workplace Tools

Lockers, team storage, print and copy, mail, visual communication, ergonomic accessories, power and other support functions.

Art + Biophilic Finish

Art, planters, preserved greenery, moss or another visual softening element considered for each room unless the project brief calls for a different approach.

COI sources across 100+ commercial furniture manufacturer lines to help align product application, lead time, budget and design intent. Manufacturer availability, product scope and terms are confirmed for each project.

Explore Corporate Office Solutions → View Office Furniture Brands →
Budget + schedule control

Build the Furniture Budget and Schedule Before the Order

A cost per desk or square foot can be an early allowance. It is not a complete furniture-project budget. A useful budget and schedule show the whole package, the assumptions and the decisions still required.

What may affect the furniture budget

  • ›Mix and quantity of workstations, offices, meeting and support settings
  • ›Product level, construction, adjustability and serviceability
  • ›Finishes, textiles, custom sizes and branding
  • ›Power, wire management and technology interfaces
  • ›Freight, receiving, staging and storage
  • ›Delivery, assembly, placement and packaging handling
  • ›Building access, overtime, union or local labor requirements
  • ›Phasing, temporary moves and repeated mobilization
  • ›Existing-furniture move, reconfiguration or disposition work
  • ›Taxes, allowances and contingency

COI develops an itemized furniture-project budget after discovery and compares alternates around the priorities. Value engineering should protect the required function, schedule and design intent instead of making every item cheaper.

What may affect the schedule

  • ›Final plan and field-condition confirmation
  • ›Stakeholder revisions and approvals
  • ›Product samples, mock-ups and finish approval
  • ›Budget approval, deposit or purchase order
  • ›Exact models, options, finishes and quantities
  • ›Current manufacturer production and freight conditions
  • ›Receiving, staging and storage
  • ›Construction area release and site readiness
  • ›Loading, elevator, security and work-hour restrictions
  • ›Phased installation, employee move and IT cutover
  • ›Punch, replacement and closeout

Lead times vary by exact product, manufacturer, option, finish, quantity, customization, production conditions and freight. Quick-ship programs cover selected products and finishes, not an entire portfolio. COI validates the schedule for the configured order and actual site.

ApproveOrderProduceReceiveInstallPunchOccupy
Site + existing assets

Plan the Installation, and Decide What Happens to What You Already Own

Site ready for furniture

Do not release a major furniture delivery because the building is almost ready. Confirm the conditions, the approver and the contingency before the truck is dispatched.

  • ›Approved final plan and correct area tags
  • ›Field conditions and prerequisite work confirmed
  • ›Power, data and technology interfaces ready as required
  • ›Loading, elevators, security, insurance and work hours confirmed
  • ›Staging, floor/wall protection and packaging plan approved
  • ›Installation sequence aligned with construction and occupancy
  • ›Named site-readiness approver
  • ›Punch and area-signoff process defined

The owner and project team approve the plans and requirements. The GC or designated party confirms construction readiness. Building management confirms access rules. COI manages the furniture delivery and installation scope stated in the proposal.

Existing furniture decisions

Inventory existing furniture before assuming everything will move or everything will be replaced. The right decision depends on condition, fit, parts, labor, schedule, storage and market value.

Reuse in placeReconfigureMoveStoreResellDonateRepair or renewRecycleReplace

A low-value item may cost more to move than to replace. A durable workstation system may have practical reuse value. COI can help compare the full project cost and operational risk within the defined scope.

Where applicable, COI can extend the project into furniture inventory, reuse, resale, donation, repair, renewal and recycling workflows. Available services and documentation depend on the project scope, asset data, market conditions and partner availability.

Explore Office Moves → Explore Day 2 Lifecycle →
Project proof

Fit-Out Experience You Can Evaluate

Ask COI for relevant layouts, product samples, installation examples, manufacturer references and project experience matched to your office type, location, schedule and furniture scope.

Artifacts COI can walk you through
  • ›anonymized furniture layout
  • ›finish and product schedule
  • ›room or area bill of material
  • ›delivery and installation map
  • ›punch or closeout index
See COI Projects →
Common questions

Office Fit-Out Questions

What is an office furniture fit-out?

It is the coordinated work that turns an approved workplace plan into a specified, purchased, delivered, installed and supportable furniture package. It can include planning, budgeting, product and finish specification, procurement, delivery, installation, move support, punch and Day 2 service. The written proposal defines the exact scope.

Is an office fit-out the same as an office build-out?

Not always. Build-out usually refers to construction such as partitions, finishes, mechanical and electrical systems, fire protection and permits. Fit-out can describe that broader tenant project or the packages that equip it. COI directly focuses on the furniture workstream and coordinates its interfaces with the project's design, construction, technology and building teams.

Is COI a general contractor or architect?

COI is an open-line commercial furniture dealer and workplace-project partner. COI provides the furniture planning, specification, procurement, delivery, installation, move and lifecycle services included in its proposal. Architectural, engineering, permit, code, life-safety and general-contracting responsibilities remain with the appropriate project parties unless a separate written scope identifies a qualified provider.

When should we involve COI?

Involve COI when the lease plan, headcount, furniture budget or occupancy date is being defined. Early involvement creates more time to test layouts, coordinate power and technology interfaces, review samples, validate product lead times and plan installation. COI can also enter later for specification, procurement, installation, relocation or Day 2 work.

How much does an office furniture fit-out cost?

Cost depends on the number and type of settings, product level, finishes, ergonomics, power interfaces, freight, receiving, storage, access, installation, phasing, local labor requirements and existing-furniture work. COI develops an itemized budget and alternates after discovery rather than applying one universal cost per desk or square foot.

How long does an office furniture fit-out take?

The schedule depends on planning, revisions, product and finish approval, purchasing, exact models and options, production, freight, site readiness, access, installation phasing and punch. COI validates milestones for the configured order and actual site rather than publishing one universal duration.

Can COI reuse or move our existing furniture?

Yes, when condition, dimensions, configuration, parts, labor, schedule and the new plan make reuse practical. COI can help compare reuse in place, reconfiguration, relocation, storage, resale, donation, repair, recycling and replacement within the written scope.

Can installation be phased around an occupied office?

Often, when the site and scope allow it. The plan may require temporary moves, separated work zones, after-hours work, repeated mobilization, protection, storage and area-by-area signoff. COI confirms the sequence and related cost after reviewing site conditions and project-team requirements.

Where does COI support office fit-out projects?

COI is based in Londonderry, New Hampshire and supports furniture projects across New Hampshire, Greater Boston, Massachusetts and New England. COI can also support qualified multi-location projects through manufacturer, freight, delivery and installation partners, subject to scope, site requirements, local labor rules and partner availability.

For the broader process from lease decision to move-in, read the turnkey office fit-out guide.

Start an office fit-out

Bring Us the Plan, the People and the Move-In Date

Share the project location, plan or test fit, headcount, target date, budget status, existing inventory, or simply the office problem. COI will help identify the furniture workstream, missing inputs, project interfaces and practical next step.

COI directly manages the furniture workstream of an office fit-out. If you also need furniture planning, procurement, installation, relocation or lifecycle support, continue and describe that scope. Construction, permit and regulated professional services remain with the appropriate project parties unless a separate written offering identifies otherwise.

1. Route and respond

Do not include access credentials, security procedures, unredacted security-sensitive plans, employee personal information or confidential records in this public form. Ask COI for an approved secure transfer method when needed.

2. Qualification (all optional)

Existing project team (select all that apply)
Furniture workstreams needed (select all that apply)

PDF, Word, Excel, CSV, image, DWG, RVT or ZIP. 10 MB maximum. Files are emailed to the COI project team and are not stored on this website or exposed at a public URL.

Talk With a Workplace Planner · (603) 704-0414

The proposal will define what COI provides, what COI coordinates and what remains with other project parties.

Bring us the plan, the people and the move-in date.

A test fit, room list, furniture standard, inventory or budget allowance is enough to start.

Start an Office Fit-Out Call COI · (603) 704-0414

Last reviewed August 13, 2026